Rental groups must have a plan in place to deal with emergencies, such as; medical emergencies, fire, natural disasters etc. while on board property. Event Supervisors should familiarize themselves with the school’s layout; location of the AED, fire exits and outdoor “assembly area’ etc. A site tour can be scheduled with the CLASS Rental Office prior to the first rental date.

Here is an EXAMPLE of an Emergency Plan, which can be used to assist you in the development of your own plan. You should develop a plan for each school your organization rents.  Your local Fire Department can also be an excellent resource when developing an Emergency Plan.

Rental Group – Injury Reporting Responsibilities

If an injury occurs the Event Supervisor should take appropriate emergency response (first aid, call 911 etc.) then report the incident to the custodian. If a critical injury occurs the Event Supervisor should stop activities, vacate/secure the site, obtain medical treatment, and report the incident to the custodian. Additionally, the Permit Holder must report injuries to the Rental Office the next business day using the online Injury Report.

Even if an injury doesn’t appear serious it’s important to complete an Injury Report, especially when someone received medical or dental attention.

A Critical Injury refers to an injury of a serious nature that: places life in jeopardy; produces unconsciousness; results in substantial loss of blood; involves the fracture of a leg or arm; involves the amputation of a leg, arm, hand or foot; consists of burns to a major portion of the body; or causes the loss of sight in an eye.

Rental Group – Property Damage Reporting Responsibilities

It’s the Event Supervisor’s responsibility to report damages to the custodian. Additionally, the Permit Holder must report any damages to the Rental Office the next business day using the online Property Damage Report.

Financial responsibilities for damages to board property are borne by the permit holder.