Emergency Plan

Rental groups must have an emergency plan in place for situations such as medical incidents, fire, natural disasters, or other emergencies that may occur while on school property. Event Supervisors should be familiar with the school layout, including the location of the AED, fire exits, and outdoor assembly areas.

A site tour can be arranged through the CLASS Rental Office before your first rental to help you become familiar with these areas. An Example Emergency Plan is also available to guide you, and your local Fire Department can be a helpful resource when creating your plan.

Injury Reporting

If an injury occurs, the Event Supervisor should provide appropriate care, call 911 when necessary, and inform the custodian.

For a critical injury, all activities must stop immediately. The site should be secured or evacuated, the injured person must receive medical attention, and the custodian must be informed. The Permit Holder is required to submit an online Injury Report to the Rental Office by the next business day.

All injuries must be reported—even minor ones—especially if medical or dental treatment is provided.

What is a critical injury
A critical injury is one that endangers life, causes unconsciousness, results in significant blood loss, involves a major fracture or amputation, causes severe burns, or leads to the loss of sight in an eye.

Property Damage Reporting

Any damage to school property must be reported to the custodian, and the Permit Holder must then submit an online Property Damage Report by the next business day.

Permit Holders are responsible for all costs associated with damage that occurs during their rental.